Complete Time Office & Payroll Solution Solution
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Complete Time Office & Payroll Solution Solution
HR Planet
Complete Time Office & Payroll Solution Solotion
- Customizable Earnings And Deductions Framework
- Payroll Processing Management
- Time & Attendance Management
- Leave Management
- Bank Transfer
- Advance & Loans Management
- Salary Report
- Arrears Calculation & Reimbursement management
- Other payment
- Full & Final Settlement
- Provident Fund Report (PF Report)
- ESIC REPORT
- Professional Tax Report (PT Report)
- Labour welfare fund (LWF/MLWF Report)
- Income Tax Report & Management
- Reporting
- Employee Details ( HR Functions )
- Employee Self Service (ESS Module)
- User Privileges
- User Privileges
- Data Import (Master /Leave Record /Other Details)
- HRPLANETS Mobile APP
Customizable Earnings And Deductions Framework
- Flexibility to add or modify any number of Salary Components - Earnings & Deductions
- User Defined Entry Field with unmatched flexibility for Formula, percentage or Customized Calculation
- Taxable & Non Taxable Earnings for Income Tax Calculations Payslip / Non
- Payslip Component Calculation based on Attendance
- Monthly or Yearly Payments
- Frequency of Salary Head
- Also compute various other components that do not appear in Pay slip
Payroll Processing Management
- Input information for all newly joined employees and exit left employees
- Create a new payroll month & Process Salary
- Over-ride facility for any salary components Salary on hold & Freezing of salary in case of termination of employees
- Process by Exception - you only need to enter Pay and/or deduction information when there are changes
- Pro-rata calculations for employees based on absenteeism
- Process & Print Pay slips for groups or for selected employees
- Lock month facility to avoid changes in Processed Data
Time & Attendance Management
- Facility to capture attendance related data from different sources like swipe card, biometric system.
- Manage employee attendance, permission, late coming, overtime, leave, compensatory off.
- Different parameter setting with different shifts
- Shift Rotation & Shift Pattern.
- Advanced Shift management.
- Attendance Arrears
- Real-time integration with Biometric / Attendance Machines.
Leave Management
- Leave Rules can be defined
- Yearly Credit of Leave/ Pro rata basis
- Monthly Increment of Leave/ Pro-rata basis
- Carry forward facility for balance leave
- Encashment of Leave/ Encashment In excess of Leave
- Leave Utilisation & Balance can be checked
- CL, PL, SL, Compensatory & Customizable Leaves
- Automatic Leave payout on termination of Employees (in Full & Final Settlement)
- Attendance / Leave Ledger
- Monthly Attendance Register & Yearly Attendance Summary
Bank Transfer
- Bank Transfer Statement facility available for all the banks
- Soft copy format also available in Excel or any format specified by different banks
- Bank Transfer Statements can be generated for both Regular, Reimbursement Payments & Supplementary Payments
- Covering Letters
- Cheque / Bank Transfer / Cash List
Advance & Loans Management
- Loan Disbursement option with EMI option
- Automatic recovery of EMI & stops automatically once the Loan amount is totally recovered
- Auto calculation of Interest on Loans based on Flat Interest, Reducing Balance
- Lump sum recovery of Loan
- Interest free Loan Perquisites as per Income Tax
- Loan Recovered, Loan Balances & Loans History – Employee wise & Loan Ledger.
- Online submission of Loan Application and supporting workflow
Salary Report
- Automatically calculates all the income, deductions & Company Contributions as per the requirement
- Regular Payslips (with Logo) can be viewed or emailed
- Reimbursement Payslips can be viewed or Emailed
- User defined Salary Sheets can be viewed
- Generates Cash / Cheque / Bank Transfer List
- Generate Bank Statement, Direct Electronic Bank transfer files & Covering Letter for Banks
- YTD salary Sheet & Summary of each employee
- Separate Payslips can be generated for Arrears, Medical, Reimbursement & LTA
Arrears Calculation & Reimbursement management
- Arrears calculation for any previous period / Retrospective effect
- Separate Payslips can be generated for the Arrears Components
- Bank transfer statement for Arrears Components
- Multiple Reimbursement Components like Medical , LTA & Customizable Reimbursement Components
- Upper limits can be specified – Employee wise or Grade wise
- Annual Limits or Monthly Accruals
- Opening Balance, Entitlement, Amount Reimbursed and Balance amount can be checked
- Reimbursement Payslips, Bank transfer statement for Reimbursement Component
Other payment
- Overtime, Gratuity, Bonus & Exgratia Calculation
- Reimbursement - LTA or any other user definable reimbursement
- Supplementary Payments
- Monthly Reconciliation - allow us to compare the changes in the pay components from last month to current month or for any number of months
Full & Final Settlement
- Employees Full & Final settlement can be prepared based on resignation of employees either in the current month or in the previous month
- Automatically calculates outstanding Loan balances, Notice pay and Leave Encashment, Gratuity and recovers all Loan balances and Income Tax.
- Generates Full & Final Settlement Calculation sheet for all the calculations done
Provident Fund Report (PF Report)
- User defined PF Rate of Deduction for Employer & Employee
- Employee & Employer Contribution
- Automatic Bifurcation of EPF & EPS
- PF applicability check at Employee Level & Options to Limit Maximum Salary for PF Deduction
- Auto generation of Electronic Challan cum Return (.ECR) file.
- Form 5, 10, 12A, 3A, 6A, 9, 11, Challan & Reconciliation Statement
ESIC REPORT
- User defined ESIC Rate of Deduction for Employer & Employee
- ESIC applicability check at Employee Level
- Monthly Excel sheet for direct uploading on
- ESIC Website ESIC Register, Form 5, 6 & Challan
Professional Tax Report (PT Report)
- User definable State wise Slab
- PT applicability check at Employee Level
- Form III & Challan
Labour welfare fund (LWF/MLWF Report)
- User Definable Slab
- MLWF Summery /Challan
- 6 Monthly Report
Income Tax Report & Management
- Auto calculations of Exemptions & Deductions and compute Income Tax payable for the entire year & the tax to be paid this month
- Auto calculation of TDS based on Projections
- Income Tax Projections with the options to deduct projected TDS from Monthly Salary
- Prints Form 16, 16AA, 12BA & Challan 281
- Quarterly e-TDS Return as per the NSDL format
- Income Tax Projections can be emailed in PDF format
Reporting
- Output reports to screen, printer, MS Word & Excel
- Option to preview Payslips / Salary Sheets or any other reports on screen before final printing
- Print Transaction & Master History for any period
- Generating report is made easy with an advanced filter function to select the relevant employees or groups
- Prints any of our report for the previous periods.
- User Defined Reports with the option to choose from the available field,
- user can define his own customized columnar
- reports Sorting, Grouping, Sub-total, Grand-total & Conditions can be defined
Employee Details (HR Functions)
- General Information
- Personal Information
- Employee Photo Address/ Contact details
- Employee Qualification
- Family Members/ Emergency contacts
- PF Nominee/ LIC Nominee/ Gratuity Nominee
- Work Experience
- Qualification Details
- LIC details
- Hobbies
- Achievements
- Vehicle/ Driving License
- details Employees Documents/ Photos / Attachments
- Category /Departments/ Grades/ Designations/ Level/
- Probation date /Confirmation Date /Retirement Date
Employee Self Service (ESS Module)
- Employee can login and view their $ Payslips $ Loan/ Advances Recovery/ Balance Reimbursement Payments / Balance / Status lIncome Tax Projections
- Submit their Income Tax Declarations
- Submit Leave Application
- Submit Reimbursement Bills.
- ESS gives employees direct access to their month-end / year-end paperwork. They can download, print and save these documents themselves
- Delivers significant cost & time savings for Payroll/HR department.
- Improves administrative responsiveness & efficiency.
- Enables greater employee satisfaction, fuels productivity
User Privileges
- Users can be created
- User Level Rights can be created and managed
- Role based Security Model/ Assign rights to Payroll Officers for Managing different groups of employees
Software Architecture
- Completely cloud based product
- technology. PHP + MS SQL
- client infrastructure not required for software installation
- All authorized personnel can login to the system and do the required functionality as per their rights
Data Import (Master /Leave Record /Other Details)
- Integration of Payroll Software with Tally Journal Voucher Entries
- Journal Voucher Entries
- Employee & Payroll Data if available in Excel can Imported to our software
IncHRPLANETS Mobile APP
- Employee Profile.
- Daily & Monthly Attendance Calendar .
- Apply Leave for On Duty, Overt time, Attendance,
- employee can view their Profile pay slips details online.
- Upload Income Tax Details /Saving parameter
- Reminders like Birthday / Anniversary etc. More ….
